Key takeaway
The number on a pricing page rarely tells you what the tool will actually cost your team. The pricing model does.
"How much does this actually cost" is a harder question to answer than a pricing page suggests, because the headline number depends entirely on a pricing model that is easy to miss until it has already shaped your bill. Two tools that look similarly priced on their homepage can end up costing very different amounts once you know how each one actually counts what you're paying for.
The pricing models to actually understand
Per-seat pricing charges by the number of people with access, which quietly punishes bringing in a client or a stakeholder just to view status. Per-project pricing charges based on which projects need the paid features, letting a team keep a quiet, simple project on a free tier and pay only where the extra capability is actually earning its cost. Flat, unlimited pricing is simplest to reason about but often the most expensive for a small team that does not need unlimited anything yet. None of these is universally better, but knowing which one a tool uses tells you more about your actual future bill than the number on the homepage does.
What ClearPMO actually charges, plainly
ClearPMO's Base plan, scope, milestones, dependencies, risks, tasks and a team roster, is free, on every project, with no seat count and no time limit. The paid upgrade, AI assisted drafting from a description or an uploaded document, bulk task import, and daily reminder emails for overdue tasks, is CHF 69 per project per month, or CHF 690 per project per year, and it applies per project rather than per account. A team can run three quiet projects for free and pay only for the one that actually needs AI drafting or automatic reminders, rather than paying a seat-based fee that assumes every project needs everything.